Groups

Integra for Groups

Group of College Girls in a CircleKey features

Member database

Member directory

Calendar

Attendance tracking

Music learning centre

Music and photo storage and copyright tracking.

Discussion groups with optional emails

Members subs/dues, payments

Concert and event planning

Questionnaires for collecting information from members

5gb file storage and image library – additional gb available at additional cost

Productivity: task management, meetings, shared bookmarks

Member shop (under development)

The Copyright Store (under development)

More detail about the features

Member database

Members have their own user account and are encouraged to enter their own contatc details, photo and keep them up to date.  They can manage their own account, for example resetting their password or changing their contact details

Group Administrators have full access to all member data, and can enter additional information about members, such as their start date, membership category, section and committee memberships.

Member directory

The member directory allows all members to view the other members of the group.  They can view the whole group, a section, a committee, a team or search by name.

Details listed include name, photo, section and contact information.

Members can choose which of their contact information they make available on the member directory.

Calendar

The calendar can be used for all official group events, for example rehearsals, performances meetings and social events.  This can include recurring events.

Events can be for the whole group, or a subgroup such as a section or committee.

Members can sync the group calendar with their own compatible calendar, such as Google Calendar or Outlook.

Events link to “location” records in Integra, so you only need to enter the address, directions, map links etc. once, not for each event.

Attendance tracking

Members can enter their planned attendance in advance, so organisers know who to expect.

During the event, organisers can record actual attendance.  This is useful if the group has an attendance policy.  This may be done by section leaders for example, using a mobile phone to access a dedicated page on the web site.

Administrators can view summary reports of attendance over a given period.

Discussion groups

Create discussion groups / forums for members to exchange messages.  These may include for example an official group announcement, section chat, and social matters.

Members can view messages online in Integra, and can also choose to have messages emailed to them.  They can post messages online or by email.

Administrators creating groups can choose who has access to the group, who can post messages, and configure how the group behaves.

Music learning centre

This builds on Integra’s file storage to store for example sheet music and rehearsal tracks.

Multiple files can be associated with one song, and a set of songs can be associated with a performance.  This makes management easier.  Files can also be tagged against sections to allow members to easily find the files they need.

Music, Photo, Image storage and copyright tracking

Keep track of the groups assets, including purchased music, equipment and images.

Record details such as permitted usage dates and quantities.

Membership fees

Keep track of membership fees owed and paid.

Assign members to a membership category that specifies how much they pay each month.

Members can pay online using Integra’s PayPal integration.  Administrators can also enter details of other payments made by cash, cheque or direct debit for example.

The ​Copyright Store​©

A standalone service, an automated application process will be fully automated through Integra ​for ​Groups​. Clients of Integra ​for ​Groups will receive discounted rates when making use of The ​Copyright Store, will be ready in 2018. We undertake a music copyright application services now.

Purchasing

Configure items for sale and take payments.  Use this for example to sell your members group t-shirts, or to take money for trips.

Concert, Event, Activity or Tournament Planning

Your event can be a single performance / event, a series of performances / event a complex festival, a sports tournament, a conference, a seminar, a retreat or a meeting, they are all dealt with in the same way. Bringing together the information in your contacts, people, venues, places or organisations to link with your event. If you update any record from anywhere, at any time, that update is available to your whole system. So your event information is always up to date.

Event scheduling

Detailed programming

Assign performers / players / people to each event.

View all locations and times at-a-glance using the daily planner.

You can plan behind the scenes preparation such as dressing room allocations.

A live system keeps information updated

All feeds into the Integra App

Productivity

Planning and organising your activity or event online remotely from anywhere is easy with multiple users and organisers or a single organiser. The Productivity modules allow you to meet your organisational, managerial and reporting functions:

Productivity Tasks: create, plan, allocate, input deadlines for user and supervisor viewing, with auto reminders, key dates facility and ability to upload and link files and share documents

Links: categorise and share all your links in one place for suppliers, venues, clients etc.

Meetings: plan, organise your meetings, upload and link files and share documents for remote or on-site working for staff and volunteers

File storage, linking documents for easy searching.

Security, development standard and transfer of data

Data is backed up and securely stored in Europe.

Integra is developed and maintained to stringent modern industry standards.

We will aim to work with our partner groups to export data from their existing provider and to import data into the system. We cannot guarantee this as is dependent on your current provider.

Pricing structure

For partner groups that will work with us to help us develop the system we will guarantee to charge 50% of your current provider, with the pricing held for at least 2 years from product launch.

In return, we ask groups and their users to provide feedback on their user experience and groups will work with us to develop the best system.

The next step

Integra for Groups was launched in 2017 and we are working with a number of group partners, if you would like to meet or talk to agree on the terms and sign an annual agreement with a 4 year price plan, please get in touch today:  martin [at] integraplanner [dot] com“>Martin Brophy

Benefits for the organisation

Organise one or more activities of varying sizes

Common database for all the groups activity

Single integrated system

Online so it is ideal for diversely located teams or for working on site

Capture information directly from all system users

Organisers can view / download personalised reports

Data export for marketing, box office, sales, brochure, mailshots

Secure database across all platforms with European back-up

Ease of use for organisers for repeat activities or events

Manage, subscriptions, donors, staff and volunteers, as well as stock and equipment

Improve productivity with task management, meeting organisation, central links and file storage

Benefits for the members, participants or attendees

Individual account to access and edit at will

Online registration and payment if needed

Visible confirmation your details are in the system

Access to activity details and personalised timetable, online and on smartphones

View and download information sheets and individualised attendee briefings

Ease of use for repeat activities and events

One site, one log-in for everything

Venues

Recent Posts